Archdiocese of Chicago Locators:  Parishes | Elementary Schools | High Schools
Human Resources

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Payroll Notice Minimize

Important Notice Regarding Changes to Payroll Withholding for Illinois State income tax

(Note: the tax withholding does not apply to Religious staff)



As you may know, on July 6, 2017, the Illinois Legislature passed an income tax increase, raising the Illinois state personal

income tax rate from 3.75% to 4.95%.  The tax rate increase is effective as of July 1, 2017.   Our payroll processing company

IOIPAY, has set the new rate for payrolls processed after July 14, 2017.


Therefore, payroll checks will incorporate the new Illinois withholding rates effective immediately. Please see more

details here.


Welcome to the Administrators Website for the Archdiocese of Chicago


As a parish or school administrator it is important that you have all of the tools necessary to do your job effectively. The

Human Resources Department is committed to providing the tools necessary for administrators. If you can't find the

document or information that you need, please contact Human Resources at 312-534-5360 or at

Please check the Human Resources Home page for current announcements. If you have any suggestions for additions to

this page, please let us know ( The documents on this page are in Microsoft Word and Adobe Acrobat

format. To get Adobe Reader, click on the link at the top of this page.


Compensation Guidelines for Parishes and schools

FY 2019-20 Compensation Guidelines are available below:

Please note this is a password protected document due to the confidential nature of the information within the guidelines. Access to this document is limited to Pastors, Principals, Business Managers, and Operations Directors. To obtain the password please contact your Vicariate Human Resources Manager.

Name Expertise Phone Email
Kim O’Donoghue SR VHRM Vicariate I 312 534-2021
Erich Febles VHRM Vicariate II 312 534-3339
Karina Jimenez VHRM Vicariate III 312 534-5268
Carol Palmer VHRM Vicariate IV 312-534-8291
Jennifer Jones-Garner SR VHRM Vicariate V 312-534-2017
Leticia Godina VHRM Vicariate VI 312-534-8369




Compensation Guidelines for Fiscal Year 2018-2019 are available  HERE 


Educational Opportunities for 403(b) Prudential Plan


Julia Calderon is available to do group meetings at your location. Learn more about how to schedule with Julia at:

Go to for more information about our 403(b) retirement plan.


New Form I-9


Effective July 17, 2017, a revised and updated Form I-9 has been issued.  This form must be used for new hires at all

parishes, schools and agencies of the Archdiocese. Download the current I-9 form at the links below:


I-9 Employment Eligibility Verification - Electronic, Fillable

I-9 Employment Eligibility Verification - Paper Form I-9






IOI Payroll Parental Leave Processing


Click here to Download




Send BAS Form to HR

Revised Sept 2017






Affordable Care Act Information Minimize
 TitleModified DateSize 
ACA Compliance Nov 2015 Webinar1/5/2016947.08 KBDownload
Affordable Care Act Tax Forms Memo - January 20181/11/2018279.88 KBDownload
Musician Compensation and Seasonal Employees Minimize
 TitleModified DateSize 
Music Ministers - Compensation and Related Employment Issues11/4/2016393.59 KBDownload
Benefits and Payroll Documents
 TitleSizeModified Date 
2019 Payroll Processing Flags - A Cycle 353.13 KB12/20/2018Download
2019 Payroll Processing Flags - B Cycle357.16 KB12/20/2018Download
Fringe Benefits - Other Benefits Charges (Calculation Information)274.53 KB12/18/2017Download
Health Insurance Continuation (Severance) Form 117.33 KB6/1/2017Download
IOI Pay User Access Request Form180.91 KB5/9/2018Download
IOI Pay User Revocation Access Form167.53 KB5/9/2018Download
IOI Payroll - Setting Fiscal and Calendar Flags233.16 KB4/26/2017Download
June 2017 Payroll Webinar (June 5 and 8, 2017)2.11 MB6/6/2017Download
Open Enrollment 2018-2019 Meetings Presentation1.62 MB4/20/2018Download
Paid Sick Time Benefit Letter for Employees241.39 KB9/13/2018Download
Parental Leave Policy, Frequently Asked Questions and Application 12-2017405.29 KB12/14/2017Download
Payroll Election Form for Exempt School Employees 409(A)130.14 KB5/17/2016Download
Payroll Guidelines for Benefits Deductions437.30 KB8/18/2017Download
Priest Automobile Insurance Paid by Parish - Payroll Year End Processing117.40 KB12/15/2015Download
Processing Employee Benefits Payments for Employees in an Unpaid/Leave Status571.41 KB3/23/2017Download
Time Sheets34.50 KB3/23/2017Download
Employment and Administration Documents
 TitleSizeModified Date 
Checklist for Terming Benefit Eligible Employees223.26 KB6/9/2017Download
Employee Personal Data Change157.75 KB7/12/2019Download
Guidelines for Employment of Minors-Child Labor Laws13.30 KB10/18/2012Download
Guidelines on Employee vs. Independent Contractor397.01 KB1/23/2013Download
Human Resources Guide for Locations400.18 KB8/31/2017Download
Job Analysis Questionnaire74.32 KB6/8/2009Download
Job Description Outline30.00 KB4/17/2009Download
Job Description Template23.00 KB4/17/2009Download
When You Leave Your School 715.08 KB1/18/2018Download
Required Postings

All employers in the state of Illinois must post certain notices in accordance with state and Federal requirements. These include postings regarding minimum wage, OSHA and FMLA requirements, etc.

The posters are available at no charge on various government websites. The menus below offer the most current notices required by state and federal regulations.

Direct links to the postings can be accessed through the drop down menus below: