Archdiocese of Chicago Locators:  Parishes | Elementary Schools | High Schools
Department of Personnel Services
:: Human Resources


Welcome to the Administrators Website for the Archdiocese of Chicago

As a parish or school administrator it is important that you have all of the tools necessary to do your job effectively. The Human Resources Department is committed to providing the tools necessary for administrators. If you can't find the document or information that you need, please contact Human Resources at 312-534-5360 or at Please check the Human Resources Home page for current announcements. If you have any suggestions for additions to this page, please let us know ( The documents on this page are in Microsoft Word and Adobe Acrobat format. To get Adobe Reader, click on the link at the top of this page.


Available Here


Want to learn more about the 403(b) Plan with Prudential?

Julia Calderon is available to do group meetings at your location.  Learn more about how to schedule with Julia at:

 Go to for more information about our 403(b) retirement plan


Effective January 22, 2017, a revised and updated Form I-9 must be used for new hires.  Please see the memo below describing this change.

Form I-9 Memo



2016-2017 Compensation  Guidelines for Parishes and Schools

Click here to Download




IOI Parental Leave 


Click here to Download

Qualified Life Event Guide

Send BAS Form to HR


(if form does not appear as fillable pdf, right mouse click, save the form, and open in Adobe)




Affordable Care Act Information Minimize
 TitleOwnerCategoryModified DateSize 
ACA Compliance Nov 2015 WebinarJulie Reizman 1/5/2016947.08 KBDownload
Affordable Care Act Tax Forms Memo - January 2017Julie Reizman 1/19/2017158.24 KBDownload
Musician Compensation and Seasonal Employees Minimize
 TitleOwnerCategoryModified DateSize 
Music Ministers - Compensation and Related Employment IssuesJulie Reizman 11/4/2016393.59 KBDownload
Benefits and Payroll Documents
 TitleSizeModified Date 
2017 Calendar Year Payroll Processing Flags - Cycle A251.53 KB1/23/2017Download
2017 Calendar Year Payroll Processing Flags - Cycle B252.07 KB1/23/2017Download
BAS Administrator Access Form207.52 KB5/24/2016Download
BAS/MyEnroll Qualified Life Event How to Guide2.81 MB12/1/2015Download
Benefit Summary for Contractual Employees (RIF)288.82 KB5/27/2016Download
Benefit Summary for Terminating Employees106.11 KB5/20/2016Download
Benefit Summary/Severance for Non-Contractual Employees387.48 KB5/27/2016Download
Document Transmittal Electronic Form28.82 KB5/12/2017Download
Extended Health Coverage Instructions & Application 2016-2017235.24 KB4/10/2017Download
Extended Health Coverage Instructions & Application 2017-201842.33 KB4/21/2017Download
Fringe Benefits Calculation Information274.53 KB6/23/2016Download
FY 2016-17 Financial Planning-Human Resources335.67 KB1/27/2016Download
Health Insurance Continuation (Severance) Form 351.28 KB4/10/2017Download
IOI Payroll - Setting Fiscal and Calendar Flags233.16 KB4/26/2017Download
June 2016 Payroll Webinar (May 23 and 24, 2016)1.93 MB5/24/2016Download
Open Enrollment Meetings (Administrators) Presentation 2017-2018 Plan Year2.23 MB5/16/2017Download
Payroll Election Form for Exempt School Employees 409(A)130.14 KB5/17/2016Download
Payroll Guidelines for Benefits Deductions438.97 KB5/12/2017Download
Priest Automobile Insurance Paid by Parish - Payroll Year End Processing117.40 KB12/15/2015Download
Processing Employee Benefits Payments for Employees in an Unpaid/Leave Status571.41 KB3/23/2017Download
Time Sheets34.50 KB3/23/2017Download
Vacation Benefits for Transferring Employees205.11 KB11/22/2013Download
Employment and Administration Documents
 TitleSizeModified Date 
2016-2017 Compensation Guidelines1.07 MB2/4/2016Download
Checklist for Terming Benefit Eligible Employees214.70 KB5/20/2016Download
Guidelines for Employment of Minors-Child Labor Laws13.30 KB10/18/2012Download
Guidelines on Employee vs. Independent Contractor397.01 KB1/23/2013Download
HR Presentation for Pastors, Business Managers and Principals147.99 KB5/12/2015Download
Human Resources Guide for Locations399.28 KB3/7/2017Download
Job Analysis Questionnaire74.32 KB6/8/2009Download
Job Description Outline30.00 KB4/17/2009Download
Job Description Template23.00 KB4/17/2009Download
Music Ministers—Compensation and Related Employment Issues393.59 KB1/23/2013Download
When You Leave Your School 715.08 KB5/20/2015Download
Required Postings

All employers in the state of Illinois must post certain notices in accordance with state and Federal requirements. These include postings regarding minimum wage, OSHA and FMLA requirements, etc.

The posters are available at no charge on various government websites. The menus below offer the most current notices required by state and federal regulations.

Direct links to the postings can be accessed through the drop down menus below: