Archdiocese of Chicago Locators:  Parishes | Elementary Schools | High Schools
Department of Personnel Services
:: Human Resources
Payroll Notice Minimize

Important Notice Regarding Changes to Payroll Withholding for Illinois State income tax

(Note: the tax withholding does not apply to Religious staff)



As you may know, on July 6, 2017, the Illinois Legislature passed an income tax increase, raising the Illinois state personal

income tax rate from 3.75% to 4.95%.  The tax rate increase is effective as of July 1, 2017.   Our payroll processing company

IOIPAY, has set the new rate for payrolls processed after July 14, 2017.


Therefore, payroll checks will incorporate the new Illinois withholding rates effective immediately. Please see more

details here.


Welcome to the Administrators Website for the Archdiocese of Chicago


As a parish or school administrator it is important that you have all of the tools necessary to do your job effectively. The

Human Resources Department is committed to providing the tools necessary for administrators. If you can't find the

document or information that you need, please contact Human Resources at 312-534-5360 or at

Please check the Human Resources Home page for current announcements. If you have any suggestions for additions to

this page, please let us know ( The documents on this page are in Microsoft Word and Adobe Acrobat

format. To get Adobe Reader, click on the link at the top of this page.


Compensation Guidelines for Parishes and schools


2017-2018: Click here to download

2016-2017: Click here to download



Educational Opportunities for 403(b) Prudential Plan


Julia Calderon is available to do group meetings at your location. Learn more about how to schedule with Julia at:

Go to for more information about our 403(b) retirement plan.


New Form I-9


Effective July 17, 2017, a revised and updated Form I-9 has been issued.  This form must be used for new hires at all

parishes, schools and agencies of the Archdiocese. Download the current I-9 form at the links below:


I-9 Employment Eligibility Verification - Electronic, Fillable

I-9 Employment Eligibility Verification - Paper Form I-9






IOI Payroll Parental Leave Processing


Click here to Download

Qualified Life Event Guide:


Send BAS Form to HR

Revised Sept 2017






Affordable Care Act Information Minimize
 TitleOwnerCategoryModified DateSize 
ACA Compliance Nov 2015 WebinarJulie Reizman 1/5/2016947.08 KBDownload
Affordable Care Act Tax Forms Memo - January 2018Julie Reizman 1/11/2018279.88 KBDownload
Musician Compensation and Seasonal Employees Minimize
 TitleOwnerCategoryModified DateSize 
Music Ministers - Compensation and Related Employment IssuesJulie Reizman 11/4/2016393.59 KBDownload
Benefits and Payroll Documents
 TitleSizeModified Date 
2017 Calendar Year Payroll Processing Flags - Cycle A251.53 KB1/23/2017Download
2017 Calendar Year Payroll Processing Flags - Cycle B252.07 KB1/23/2017Download
2018 Calendar Year Payroll Processing Flags - Cycle A 251.72 KB1/4/2018Download
2018 Calendar Year Payroll Processing Flags - Cycle B259.17 KB1/4/2018Download
Benefits Summary for Contractual Employees (RIF)217.35 KB12/4/2017Download
Benefits Summary for Terminating Employees227.12 KB9/29/2017Download
Benefits Summary/Severance for Non-Contractual Employees233.12 KB12/4/2017Download
Extended Health Coverage Instructions & Application 2017-201842.33 KB4/21/2017Download
Fringe Benefits - Other Benefits Charges (Calculation Information)274.53 KB12/18/2017Download
Health Insurance Continuation (Severance) Form 117.33 KB6/1/2017Download
IOI Payroll - Setting Fiscal and Calendar Flags233.16 KB4/26/2017Download
June 2017 Payroll Webinar (June 5 and 8, 2017)2.11 MB6/6/2017Download
Open Enrollment Meetings (Administrators) Presentation 2017-2018 Plan Year2.23 MB5/16/2017Download
Parental Leave Policy, Frequently Asked Questions and Application 12-2017405.29 KB12/14/2017Download
Payroll Election Form for Exempt School Employees 409(A)130.14 KB5/17/2016Download
Payroll Guidelines for Benefits Deductions437.30 KB8/18/2017Download
Priest Automobile Insurance Paid by Parish - Payroll Year End Processing117.40 KB12/15/2015Download
Processing Employee Benefits Payments for Employees in an Unpaid/Leave Status571.41 KB3/23/2017Download
Time Sheets34.50 KB3/23/2017Download
Employment and Administration Documents
 TitleSizeModified Date 
Checklist for Terming Benefit Eligible Employees223.26 KB6/9/2017Download
Guidelines for Employment of Minors-Child Labor Laws13.30 KB10/18/2012Download
Guidelines on Employee vs. Independent Contractor397.01 KB1/23/2013Download
HR Presentation for Pastors, Business Managers and Principals147.99 KB5/12/2015Download
Human Resources Guide for Locations400.18 KB8/31/2017Download
Job Analysis Questionnaire74.32 KB6/8/2009Download
Job Description Outline30.00 KB4/17/2009Download
Job Description Template23.00 KB4/17/2009Download
When You Leave Your School 715.08 KB5/20/2015Download
Required Postings

All employers in the state of Illinois must post certain notices in accordance with state and Federal requirements. These include postings regarding minimum wage, OSHA and FMLA requirements, etc.

The posters are available at no charge on various government websites. The menus below offer the most current notices required by state and federal regulations.

Direct links to the postings can be accessed through the drop down menus below: